Archivist Report for the October 27, 2011 Meeting

 

A copy of the most recent Bylaws (Revised, 2005) has been distributed for you to read. This is the edition that is on CUCEA’s web site although the date is not given. The Bylaws may be viewed on CUCEA’s web site (http://cucea.ucsd.edu).

 

There have been only two changes to the Guide to the CUCEA Archives from the Guide for 2010. Biobibliographic Surveys has been removed from VI. Issues of Concern to CUCEA … and placed in V. Papers of Committees … which was created in 1997. I don't understand why Norah Jones and I didn't recognize that the Biobibliographic Survey Committee was a committee!  The Bylaws mentions the Biobibliographic Survey Committee in 3 places: I. COUNCIL MEMBERSHIP [Section] A; IV. GUIDELINES [Section] B. EXPENSES [Part] 1; and IV. GUIDELINES [Section] C. COMMUNICATIONS [Part] 2. The Guide may be viewed on CUCEA’s web site (http://cucea.ucsd.edu).

 

Information from the CUCEA Archives is rarely requested, but when it is we have been able to provide the facts. The most recent requests were for CUCEA newsletters and the number of members for each campus Emeriti Association since CUCEA began on October 27, 1987 from the Treasurer’s reports, since each campus pays $1.00 for each member. At last October’s meeting, Marjorie Caserio suggested the creation of a CUCEA Newsletter.  The Archives has only four issues of an earlier Newsletter which are dated August 1989, January-February 1990, May-June 1990, and February 4, 1999, and copies of these were sent to her upon her request. If there are any other CUCEA Newsletters, they have not reached the Archives. We can now see the result of Marjorie’s wonderful creation as editor of the April 2011 Newsletter. Treasurer’s records in the Archives begin with the Association’s second year1988/89 and are complete to the present.

 

Norah Jones, who became the CUCEA Archivist, and I organized the CUCEA Archives in 1996 and patterned the arrangement after the UCLA Emeriti Association’s Archives which we organized in 1993. Although these archives were established many years after the founding of these associations, 1987 for CUCEA and 1967 for UCLA, they are nearly complete since we were given documents and papers saved by Marian Broome, the first director of the Emeriti/Retirees Relations Center as well as from several early officers of the UCLA Emeriti Association. These included records for both associations.

 

The Emeriti Associations for Berkeley, Davis, and San Francisco also have archives. Other campus Emeriti Associations may also want to create an archive.  The CUCEA Archives may be of help in providing material. Although rather spotty, it contains reports and records for the Emeriti Associations on each campus which also includes their prehistory. Just let me know if I can be of any help. Perhaps a copy of  the “Guide to the UCLA Emeriti Association Archives” would be useful in organizing a local EA archive. Just contact me at my email address which is rwjohnson@ucla.edu. or RaWaJo@aol.com.

 Archivist Report for the October 27, 2011 Meeting

 

A copy of the most recent Bylaws (Revised, 2005) has been distributed for you to read. This is the edition that is on CUCEA’s web site although the date is not given. The Bylaws may be viewed on CUCEA’s web site (http://cucea.ucsd.edu).

 

There have been only two changes to the Guide to the CUCEA Archives from the Guide for 2010. Biobibliographic Surveys has been removed from VI. Issues of Concern to CUCEA … and placed in V. Papers of Committees … which was created in 1997. I don't understand why Norah Jones and I didn't recognize that the Biobibliographic Survey Committee was a committee!  The Bylaws mentions the Biobibliographic Survey Committee in 3 places: I. COUNCIL MEMBERSHIP [Section] A; IV. GUIDELINES [Section] B. EXPENSES [Part] 1; and IV. GUIDELINES [Section] C. COMMUNICATIONS [Part] 2. The Guide may be viewed on CUCEA’s web site (http://cucea.ucsd.edu).

 

Information from the CUCEA Archives is rarely requested, but when it is we have been able to provide the facts. The most recent requests were for CUCEA newsletters and the number of members for each campus Emeriti Association since CUCEA began on October 27, 1987 from the Treasurer’s reports, since each campus pays $1.00 for each member. At the October 28, 2010 meeting, Marjorie Caserio suggested the creation of a CUCEA Newsletter.  The Archives has only four issues of an earlier Newsletter which are dated August 1989, January-February 1990, May-June 1990, and February 4, 1999, and copies of these were sent to her upon her request. If there are any other CUCEA Newsletters, they have not reached the Archives. We can now see the result of Marjorie’s wonderful creation as editor of the April 2011 and October Newsletters. Treasurer’s records in the Archives begin with the Association’s second year1988/89 and are complete to the present.

 

Norah Jones, who became the CUCEA Archivist, and I organized the CUCEA Archives in 1996 and patterned the arrangement after the UCLA Emeriti Association’s Archives which we organized in 1993. Although these archives were established many years after the founding of these associations, 1987 for CUCEA and 1967 for UCLA, they are nearly complete since we were given documents and papers saved by Marian Broome, the first director of the Emeriti/Retirees Relations Center as well as from several early officers of the UCLA Emeriti Association. These included records for both associations.

 

The Emeriti Associations for Berkeley, Davis, and San Francisco also have archives. Other campus Emeriti Associations may also want to create an archive.  The CUCEA Archives may be of help in providing material. Although rather spotty, it contains reports and records for the Emeriti Associations on each campus which also includes their prehistory. Just let me know if I can be of any help. Perhaps a copy of  the “Guide to the UCLA Emeriti Association Archives” would be useful in organizing a local EA archive. Just contact me at my email address which is rwjohnson@ucla.edu. or RaWaJo@aol.com.

 

Ralph Johnson

CUCEA Archivist

October, 2011