Host Campus Suggestions Addendum
ADDENDUM TO SUGGESTIONS FOR CAMPUS HOSTING CUCEA BIANNUAL MEETINGS( March 2007)
The Information Officer for CUCEA sends information by e-mail or through the web to CUCEA members pertaining to the CUCEA meetings. The meeting agenda and associated attachments are provided by the CUCEA Chair. Logistic information is provided by the host campus. A list of items to be sent to the information officer as e-mail attachments follows.
- Building and room location of the meeting
- Map of the campus identifying the meeting location
- Suggestions on where to park (indicated on a map)
- Map showing location of the campus in the local area
- Directions to the campus (a) by road and (b) from the airport (taxis or shuttles?)
- Name, e-mail address and telephone number of the person members should contact to notify that they will be attending (this is necessary for the lunch count)
- Hotel information in the area. Some idea of proximity and rates would be helpful. How would members arrange for special University rates, if there are any?
- To reach members during the meeting, or leave messages, can you provide a number to call?
As mentioned, the agenda and any attachments are provided by the Chair. However, the information officer sends the logistic information in advance of the agenda so that people can make travel plans and hotel accommodation as far in advance as possible. This information is forwarded to members about four weeks in advance of the meeting.
Information Officer CUCEA